Procedures Home
For any undergraduate student hire, including work study students,
please have them set up an appointment with Joana Valenzuela in the Office of Human Resources on or before their first day of
employment; I-9s must be completed for eligibility of employment within the US.
Work study students are funded at 50% from the
Work Study Office and the remaining 50% is charged to
the professor's account. Generally most students have about $2,000 in work study funds and when
the funds are exhausted the professor covers 100% of the salary cost.
Joana Valenzuela in the Office of Human Resources can advertise jobs for each academic year.
She needs to receive a brief job description including qualifications, and the number of
positions available and she will post your contact information as the interviewer (you may include a fax number).
In addition, please include the salary ranges, an approximation of working hours per week,
and the quarters you would like to employ each position for; upon hiring you can decide
their salary rates and their actual employment dates.
Once you have found an adequate candidate, they will need to see Joana Valenzuela in the Office of Human Resources
for employment documents and she will need the account you would like to charge their salary to.
The following is link to
UCLA's Title and Pay Plan Chart, which can work as a reference tool.
We usually employ students as Lab Assistants I or II, Clerks, Sr. Clerks, or Lab
Helpers. Depending on their duties, other job titles and pay rates may be used.
Pay rates are for reference purposes only and as, previously mentioned, salary rates are decided by the professor.
Students are paid on a bi-weekly schedule and their time sheets must be submitted to Joana Valenzuela in Office of
Human Resources on time for processing. Please sign and date each time sheet and
include the account number you would like to charge it to.
Work study student time sheets submitted later than 30 days past the due dates will be charged at 100% to the professor's account.
Procedure for Hiring Undergraduate Students (including Work Study Students)
UCLA Electrical Engineering. Email for comments on or questions about the website.