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Vacation and LOA Procedure for Department Staff
(Adopted March 2008)

The following departmental procedure for vacation or leave of absence (LOA) request is necessary to clarify whether an employee is present or absent, what type of leave the employee is taking, when and for how long the leave is taken, and whom to contact during the employee's absence. In consultation with the UCLA Office of Human Resources, the department has developed a LOA form to assist staff with this matter. The department kindly requests that each staff member complete and submit the form in anticipation of a vacation or leave of absence by following the procedure below:

• The employee fills out and signs the form, then obtains the supervisor's signature.

• The employee submits the form to the department's Office of Human Resources (Denise Nofziger or Harue Suzuki) for signature.

• After HR approval, the employee is provided with a copy of the form.

• The Staff Personnel Office (Denise Nofziger) retains the original.

• For the department administrative staff only: Please enter the information into the on-line vacation calendar.