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Procedure for Hiring Undergraduate Students (including Work Study Students)

  • For any undergraduate student hire, including work study students, please have them set up an appointment with Lori Miller in the Office of Human Resources on or before their first day of employment; I-9s must be completed for eligibility of employment within the US.
  • Work study students are funded at 50% from the Work Study Office and the remaining 50% is charged to the professor's account. Generally most students have about $2,000 in work study funds and when the funds are exhausted the professor covers 100% of the salary cost.
  • Lori Miller in the Office of Human Resources can advertise jobs for each academic year. She needs to receive a brief job description including qualifications, and the number of positions available and she will post your contact information as the interviewer (you may include a fax number). In addition, please include the salary ranges, an approximation of working hours per week, and the quarters you would like to employ each position for; upon hiring you can decide their salary rates and their actual employment dates.
  • Once you have found an adequate candidate, they will need to see Lori Miller  in the Office of Human Resources for hiring paperwork.  Please provide Lori Miller with the account you would like to charge their salary to.
  • The following is link to UCLA's Title and Pay Plan Chart, which can work as a reference tool.
  • We usually employ students as Lab Assistants I or II, Clerks, Sr. Clerks, or Lab Helpers. Depending on their duties, other job titles and pay rates may be used. Pay rates are for reference purposes only and as, previously mentioned, salary rates are decided by the professor.
  • Students are paid on a bi-weekly schedule and their time sheets must be submitted to Lori Miller in Office of Human Resources on time for processing. Please sign and date each time sheet and include the account number you would like to charge it to.
  • Work study student time sheets submitted later than 30 days past the due dates will be charged at 100% to the professor's account.
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